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NYCSCA.ORG > Working with Us > Performing the Work > Construction > Change Orders > Contractor / Sub Contractor Change Order Report
Contractor / Sub Contractor Change Order Report

The Contractor / Sub Contractor Change Order Report is a monthly Multi-Project SCA Change Management Report that lists who is currently responsible for Change Management Issues and the last stage/document of the Change Process.
expandClick the plus sign (+) to expand the Change Management Report Acronyms and Process Information
Document Status Description
NEW New Document
CLO Closed - Progressed to Next Stage or Issue is no longer being reviewed by SCA
PEN Pending SCA Finance Funding Authorization
APP Approved Change Order, Copy sent to Contractor
DISP Issue is found Not Valid by Construction Management and/or Change Order Unit
Document Date
Dated Date Document created in Expedition by SCA representative
NOD Number (Notice of Direction)
Number Same as NOD Number (Change Management / Document Number)
Ball in Court
Current Responsible Party. This is who you should see for further information.
SCA Construction Management, Change Order Unit, or Contracting Company's Initials.
Document Number Suffix
U Unilateral Change Order
R Settlement of Unilateral Change Order
S Supersedes Prior Proposal submission by Contractor
A Adjustment Due to error or Previous CO number closed

Estimate Stage:

  • Confidential independent Estimate, issued by the Design firm based on the Bulletin and/or a detailed scope of work. The Project Officer then awaits the Contractor's response to the Request for Proposal.

Proposed Change Order Stage:

  • Contractor responds to Request for Proposal. Contractor submits detailed Labor and Material Proposal to Construction Management based on the scope issued under the Notice of Direction. If the Contractor does not provide a cost proposal within 30 days of issuance of the NOD, the SCA will issue a Unilateral Change Order.
    (The Estimate document is now closed CLO within the Change Process.)

Fair & Reasonable Estimate Stage:

  • A Fair and Reasonable (FRE) evaluation of Contractor's proposal prepared by either Construction Management or Change Order Unit. Construction Management prepares FRE when Contractor's Proposal is less than or equal to $25,000. Some exceptions apply.
  • Change Order Unit prepares FRE when Contractor's Proposal is greater than $25,000. Some exceptions apply.
    (The Proposed Change Order document is now closed CLO within the Change Process.)
  • If the Contractor accepts the FRE, the process proceeds to the Change Order stage. Otherwise, the Project Officer schedules a negotiation session with all required parties.
    (The Proposed Change Order document is now closed CLO within the Change Process.)

Change Order Stage:

  • A settlement is reached with the Contractor; the change order is issued for the Contractor's signature. If no settlement is reached, a
    unilateral change order is issued, Contractor does not sign change order. Change Order is sent to Finance for funding authorization.
  • Once funding is authorized, the Change Order is signed by SCA senior Management authorizing the final approval. Status of Change Order: APP.
  • A copy of the Approved Change Order is sent to the Contractor and entered in Expedition as a line item for payment.
SCA Contract Number Search

How to Search

  • Type your SCA Contract number in the search box and click the "Search" button (or press the "Enter" key)
  • If you have multiple contracts, you will need to view them separately. Inserting a new SCA Contract Number in the search box and following the instructions above will provide the new number requested.
  • Pressing the "Clear Search Results" will clear both the search box and the results from the page.

Search Result Information

If you still see this screen after typing in your SCA Contract Number,

  • The SCA Contract Number entered may not have any Change Management Issues associated with it or;
  • the SCA Contract Number was typed incorrectly. Please verify the number and try again.
 
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