To see a list of firms that are currently prequalified to do business with the SCA, click Prequalified Firms.

*The Anticipated Issuance Date (by quarter) is an approximate estimate where the actual issuance date may differ. The SCA reserves the right to cancel any RFP. The SCA cannot be held liable for any pre-contract activity or costs incurred by any proposer in preparation of their proposals or for any work performed or materials provided in connection therewith.

Current Requests for Proposals

Data as of 10/01/2024
SolicitationDue DateDepartmentServicesNot to Exceed Award Amount per ContractContractsAssigned Contract NegotiatorNegotiator EmailUpdated Date
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Anticipated Requests for Proposals

Data as of 10/01/2024
DepartmentServicesEstimated Cost of Service per ContractAnticipated # of ContractsAssigned Contract NegotiatorContact InfoAnticipated Issuance Date (by Quarter)*
FISCAL SVS QUALIFIED TRANSPORTATION BENEFIT 800001Diana Seoane dseoane@nycsca.orgQ4, 2024
IT SERVICES CITRIX VIRTUAL APPLICATIONS1450001Diana Seoane dseoane@nycsca.orgQ4, 2024
Xml: FISCAL SVS QUALIFIED TRANSPORTATION BENEFIT 80000 1 Diana Seoane dseoane@nycsca.org Q4, 2024 IT SERVICES CITRIX VIRTUAL APPLICATIONS 145000 1 Diana Seoane dseoane@nycsca.org Q4, 2024

Click the below link to see a list of firms that are currently disqualified, suspended, rejected, and/or otherwise ineligible to receive new or future work on SCA projects as prime contractors, subcontractors, consultants, subconsultants, members of a joint venture, vendors, or material suppliers.

RFP Process Frequently Asked Questions

How can I get involved to participate in the RFP process and submit proposals for the services for which my firm may qualify?

Firms must request a copy of the RFP via email from the negotiator overseeing the solicitation. The request is then forwarded to the User Department to make a determination on whether the firm can receive a copy of the RFP. Firms interested in obtaining a copy of the RFP must provide all of the following information:

  1. A description of your firm's experience including:
    • length of time your firm has been in existence performing the services required under this RFP
    • prior projects
    • firms you've partnered with, and the value of the portion your firm worked on
    • number of years
  2. Whether your firm is prequalified with the SCA (if you do not know, you can state this).
  3. The full contact information of the person to whom the RFP should be sent, including:
    • Title
    • Phone number
    • Fax number
    • Street address (RFPs are not sent to PO boxes.)

Do I need to be prequalified to submit a proposal?

Firms do not need to be prequalified with the SCA to submit a proposal. However, a firm must be prequalified to be awarded a contract following their selection. A requirement for prequalification is that firms be registered with the New York State Division of Corporations as a New York entity. For additional information please visit the Prequalification Process page.

If I have submitted a proposal for a specific RFP, when can I expect to be informed of the names of the selected firms?

All proposers will be notified of the names of the firms selected for contract award three to four weeks after the RFP due date.

How can I obtain information on which firms were invited to submit proposals for a particular solicitation?

Contact the contract negotiator overseeing the specific RFP. Contact information can be obtained at Request for Proposal.

How to Search

  • Type your SCA Contract number in the search box and click the "Search" button (or press the "Enter" key)
  • If you have multiple contracts, you will need to view them separately. Inserting a new SCA Contract Number in the search box and following the instructions above will provide the new number requested.
  • Pressing the "Clear Search Results" will clear both the search box and the results from the page.

Search Result Information

If you still see this screen after typing in your SCA Contract Number,

  • The SCA Contract Number entered may not have any Change Management Issues associated with it or;
  • The SCA Contract Number was typed incorrectly. Please verify the number and try again.
  • For any additional information, contact the PO or SPO in charge of the contract

Obtaining Bid Information

​Do you want to find more information about a particular solicitation? (Note: you will need to know the solicitation number for a project in order to access the information listed below.)

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Capital Investment Program (CIP) Projects

CIP projects maintain and upgrade existing school facilities. They are generally smaller than Capacity projects and involve work such as interior/exterior building upgrades, roof and boiler replacements, electrical work, security systems, room conversions, and transportable classrooms. Their estimated construction value typically ranges from $1 million to $4 million.

Capacity Projects

Capacity projects are large-scale construction jobs that can involve many types of work. They typically deal with new school construction, major modernizations, additions, and athletic fields. Their estimated construction is more than $4 million.

  • To view a list of Capacity projects that the SCA anticipates bidding out in the next six months in order to provide additional school seating capacity, click the following link: Capacity Projects Anticipated Contract Awards.

Contract Payment Report

The Contract Payment Report provides payment information for a specific Contract. This information can be retrieved by the General Contractor and/or the Subcontractor. For all payments made after January 1, 2014 the report will show the Payment Requisition Number and the corresponding date the payment was issued to the General Contractor. Some payments may be issued on multiple checks with multiple dates. This information can be retrieved by entering the SCA Contract Number below. For additional information, please contact your project officer.

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The SCA currently accepts bids through email only. See the Bid Schedule for more information. The lists included are for informational purposes only and are subject to change. For answers to additional questions, and how your firm can request inclusion to any of the identified projects, please access the RFP Process Frequently Asked Questions Section below.

For information about upcoming or past Requests for Proposals (RFPs) please call the Contracts Hotline at 718-472-8230

The SCA reserves the right to modify any and all information contained in the list of RFPs, including but not limited to: the addition or deletion of an RFP; the scope, size or program requirements of an RFP; and/or changes in the schedule or timing of an RFP.

How to Search

Type your SCA Contract Number in the search box and click the "Search" button (or press the "Enter" key):

  • If you have multiple contracts, you will need to view them separately. Inserting a new SCA Contract Number in the search box and following the instructions above will provide the new number requested.
  • Pressing the "Clear Search Results" will clear both the search box and the results from the page.

Search Result Information

If you still see this screen after typing in your SCA Contract Number:

  • The SCA Contract Number entered may not have any payments associated with it. 
  • The SCA Contract Number was typed incorrectly. Please verify the number and try again.
Change Management Report Acronyms and Process Information
Document Status Description
NEW New document
CLO Closed - progressed to next stage or issue is no longer being reviewed by SCA
PEN Pending SCA finance funding authorization
APP Approved change order--copy sent to contractor
DISP Issue is found not valid by Construction Management and/or Change Order Unit
Document Date
Dated Date Document created in Expedition by an SCA representative
NOD Number (Notice of Direction)
Number Same as NOD Number (Change Management / Document Number)
Ball in Court
The current responsible party. 
SCA Construction Management, Change Order Unit, or Contracting Company's Initials.
Document Number Suffix
U Unilateral change order
R Settlement of unilateral change order
S Supersedes prior proposal submission by contractor
A Adjustment due to error or previous change order number closed

Estimate Stage:

  • Confidential independent estimate, issued by the design firm based on the bulletin and/or a detailed scope of work. The Project Officer then awaits the contractor's response to the Request for Proposal (RFP).

Proposed Change Order Stage:

  • Contractor responds to Request for Proposal. Contractor submits detailed Labor and Material Proposal to Construction Management based on the scope issued under the Notice of Direction (NOD). If the Contractor does not provide a cost proposal within 30 days of issuance of the NOD, the SCA will issue a Unilateral Change Order.
    (The Estimate document is now closed CLO within the Change Process.)

Fair & Reasonable Estimate Stage:

  • A Fair and Reasonable (FRE) evaluation of Contractor's proposal prepared by either Construction Management or Change Order Unit. Construction Management prepares FRE when Contractor's Proposal is less than or equal to $25,000. Some exceptions apply.
  • Change Order Unit prepares FRE when Contractor's Proposal is greater than $25,000. Some exceptions apply.
    (The Proposed Change Order document is now closed CLO within the Change Process.)
  • If the Contractor accepts the FRE, the process proceeds to the Change Order stage. Otherwise, the Project Officer schedules a negotiation session with all required parties.
    (The Proposed Change Order document is now closed CLO within the Change Process.)

Change Order Stage:

  • A settlement is reached with the Contractor; the change order is issued for the Contractor's signature. If no settlement is reached, a unilateral change order is issued, Contractor does not sign change order. Change Order is sent to Finance for funding authorization.
  • Once funding is authorized, the Change Order is signed by SCA senior Management authorizing the final approval. Status of Change Order: APP.
  • A copy of the Approved Change Order is sent to the Contractor and entered in Expedition as a line item for payment.
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Contractor / Sub Contractor Change Order Report

The Contractor / Sub Contractor Change Order Report is a monthly Multi-Project SCA Change Management Report that lists who is currently responsible for Change Management Issues and the last stage/document of the Change Process.​

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Drinking Water Dispensers

RESPONSE DUE DATE: 3:00pm EST on November 19, 2024 

SUBMISSION REQUIREMENTS: Interested firms must respond by submitting their expression of interest and qualifications no later than 3:00pm EST on November 19, 2024 via email to the contact identified below. In your response to this RFQEI please provide:

  • Number of employees in your firm
  • Examples of similar size installations
  • Typical/suggested pricing structure, assuming 36-month contract, with monthly billing and all filter changes and service visits included (no specific pricing required)
  • Any additional/ancillary services your firm offers
  • MWBE certification (if applicable)

POINT OF CONTACT:  All inquiries regarding this Request for Qualifications and Expression of Interest are to be directed to Martina Mercaldo (mmercaldo@nycsca.org), with the subject line “Filtered Water Dispensers for Requirements Consultant RFQEI”.  Please note the successful firm must be pre-qualified by the SCA at the time of contract execution.  Please see the SCA’s website for further information about the pre-qualification process: http://www.nycsca.org/Business/GettingStarted/Pages/PrequalificationProcess.aspx

Description

The New York City School Construction Authority (“SCA”) seeks a qualified firm to provide hot and cold filtered bottle-less drinking water dispensers at our office location: One Court Square, Long Island City, New York, 11101 and 188 West 230th Street, Bronx, NY 10463. Interested firms must be able to provide all labor, materials, equipment, and expertise, in connection with the following services:

  • Deliver and install up to 35 hot/cold bottle-less water dispensers. Units must be UL listed, be Energy Star certified and NSF/ANSI53 & NSF/ANSI 42 certified
  • Provide scheduled and unscheduled water filter replacements
  • Provide next-day, on-site service to address operational issues with dispensers
  • Provide an account manager who is available during normal business hours to provide support for all operational and billing inquiries