To see a list of firms that are currently prequalified to do business with the SCA, click Prequalified Firms.

Current Requests for Proposals

Data as of 02/17/2022
SolicitaionDue DateDepartmentServicesNot to Exceed Award Amount per ContractContractsAssigned Contract NegotiatorNegotiator EmailUpdated Date
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Anticipated Requests for Proposals

Data as of 02/17/2022
DepartmentServicesEstimated Cost of Service per ContractAnticipated No of Contracts
A&EElevator and Escalator Testing and Troubleshooting 2000002
BDDTechnical Assistance Services in Connection with Mentor Technical Assistance Program TBDTBD
D&CCoordination Review of Contract Documents6000003
ERCHazardous Material Consulting 40000003
ERCHazardous Material Consulting 20000002
ITReplacement of the Oracle Financial System3500001
A&ETopographic and Utility Surveying 12500004
Xml: A&E Elevator and Escalator Testing and Troubleshooting 200000 2 BDD Technical Assistance Services in Connection with Mentor Technical Assistance Program TBD TBD D&C Coordination Review of Contract Documents 600000 3 ERC Hazardous Material Consulting 4000000 3 ERC Hazardous Material Consulting 2000000 2 IT Replacement of the Oracle Financial System 350000 1 A&E Topographic and Utility Surveying 1250000 4

Contractor / Sub Contractor Change Order Report

The Contractor / Sub Contractor Change Order Report is a monthly Multi-Project SCA Change Management Report that lists who is currently responsible for Change Management Issues and the last stage/document of the Change Process.​

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Click below link to see a list of firms that are currently disqualified, suspended, rejected and/or otherwise ineligible to receive new/future work on SCA projects as prime contractors, subcontractors, consultants, sub-consultants, members of a joint venture, vendors or material suppliers

RFP Process Frequently Asked Questions

How can I get involved to participate in the RFP process and submit proposals for the services for which my firm may qualify?

Firms must request a copy of the RFP via e-mail from the Negotiator overseeing the solicitation. The request is then forwarded to the User Department to make a determination on whether the firm can receive a copy of the RFP. Firms interested in obtaining a copy of the RFP must provide all of the following information:

  1. A description of your firm's experience including:
    • length of time your firm has been in existence performing the services required under this RFP
    • prior projects
    • firms you've partnered with, and the value of the portion your firm worked on
    • number of years
  2. Whether your firm is prequalified with the SCA (if you don't know, you can state this).
  3. The full contact information of the person to whom the RFP should be sent, including:
    • Title
    • Phone number
    • Fax number
    • Street address (RFPs are not sent to PO boxes.)

Do I have to be prequalified to submit a proposal?

Firms do not need to be prequalified with the SCA in order to submit a proposal. However, a firm must be prequalified to be awarded a contract following their selection. A requirement for prequalification is that firms be registered with the New York State Division of Corporations as a New York entity. For additional information please visit the Prequalification Process page.

If I have submitted a proposal for a specific RFP, when can I expect to be informed of the names of the selected firms?

All proposer's will be notified of the names of the firms selected for Contract Award within three (3) to Four (4) weeks after the RFP due date.

How can I obtain on which firms were invited to submit proposals for a particular solicitation?

Contact the Contract Negotiator, overseeing the specific RFP. Contact information can be obtained at Request for Proposal.

How to Search

  • Type your SCA Contract number in the search box and click the "Search" button (or press the "Enter" key)
  • If you have multiple contracts, you will need to view them separately. Inserting a new SCA Contract Number in the search box and following the instructions above will provide the new number requested.
  • Pressing the "Clear Search Results" will clear both the search box and the results from the page.

Search Result Information

If you still see this screen after typing in your SCA Contract Number,

  • The SCA Contract Number entered may not have any Change Management Issues associated with it or;
  • The SCA Contract Number was typed incorrectly. Please verify the number and try again.
  • For any additional information, contact the PO or SPO in charge of the contract
Effective immediately, the SCA will be accepting Bids via email only. Please see Bid Schedule.

Obtaining Bid Information

​Do you want to find more information about a particular solicitation? (Note: you will need to know the solicitation number for a project in order to access the information listed below.)

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CIP Projects

CIP projects maintain and upgrade existing school facilities. They are generally smaller than line projects and involve work such as interior/exterior building upgrades, roof and boiler replacements, electrical work, security systems, room conversions and transportable classrooms. Their estimated construction value typically ranges from $1 million to $4 million.

Capacity Projects

Capacity projects are large-scale construction jobs that can involve many types of work. They typically deal with new school construction, major modernizations, additions and athletic fields. Their estimated construction is more than $4 million.

  • To view a list of Capacity projects that the SCA anticipates bidding out in the next six months in order to provide additional school seating capacity, click the following link: Capacity Projects Anticipated Contract Awards

Contract Payment Report

The Contract Payment Report provides payment information for a specific Contract. This information can be retrieved by the General Contractor and/or the Subcontractor(s). For all payments made after January 1, 2014 the report will show the Payment Requisition Number and the corresponding date the payment was issued to the General Contractor. Some payments may be issued on multiple checks with multiple dates. This information can be retrieved by entering the SCA Contract Number below. For additional information, please contact your project officer.

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Effective immediately, the SCA will be accepting Bids via email only. Please see Bid Schedule.

The lists included herein are provided for informational purposes only, and are subject to change. For answers to additional questions, and how your firm can request inclusion to any of the identified projects, please access the RFP Process Frequently Asked Questions Section.

For information about upcoming or past Requests for Proposals (RFPs) please call the Contracts Hotline at 718-472-8230

The SCA reserves the right to modify any and all information contained in the list of RFPs, including but not limited to: the addition or deletion of an RFP; the scope, size or program requirements of an RFP; and changes in the schedule or timing of an RFP.

How to Search

Type your SCA Contract number in the search box and click the "Search" button (or press the "Enter" key)

  • If you have multiple contracts, you will need to view them separately. Inserting a new SCA Contract Number in the search box and following the instructions above will provide the new number requested
  • Pressing the "Clear Search Results" will clear both the search box and the results from the page.

Search Result Information

If you still see this screen after typing in your SCA Contract Number,

  • The SCA Contract Number entered may not have any payments associated with it or;
  • the SCA Contract Number was typed incorrectly. Please verify the number and try again.
Change Management Report Acronyms and Process Information
Document Status Description
NEW New Document
CLO Closed - Progressed to Next Stage or Issue is no longer being reviewed by SCA
PEN Pending SCA Finance Funding Authorization
APP Approved Change Order, Copy sent to Contractor
DISP Issue is found Not Valid by Construction Management and/or Change Order Unit
Document Date
Dated Date Document created in Expedition by SCA representative
NOD Number (Notice of Direction)
Number Same as NOD Number (Change Management / Document Number)
Ball in Court
Current Responsible Party. This is who you should see for further information.
SCA Construction Management, Change Order Unit, or Contracting Company's Initials.
Document Number Suffix
U Unilateral Change Order
R Settlement of Unilateral Change Order
S Supersedes Prior Proposal submission by Contractor
A Adjustment Due to error or Previous CO number closed

Estimate Stage:

  • Confidential independent Estimate, issued by the Design firm based on the Bulletin and/or a detailed scope of work. The Project Officer then awaits the Contractor's response to the Request for Proposal.

Proposed Change Order Stage:

  • Contractor responds to Request for Proposal. Contractor submits detailed Labor and Material Proposal to Construction Management based on the scope issued under the Notice of Direction. If the Contractor does not provide a cost proposal within 30 days of issuance of the NOD, the SCA will issue a Unilateral Change Order.
    (The Estimate document is now closed CLO within the Change Process.)

Fair & Reasonable Estimate Stage:

  • A Fair and Reasonable (FRE) evaluation of Contractor's proposal prepared by either Construction Management or Change Order Unit. Construction Management prepares FRE when Contractor's Proposal is less than or equal to $25,000. Some exceptions apply.
  • Change Order Unit prepares FRE when Contractor's Proposal is greater than $25,000. Some exceptions apply.
    (The Proposed Change Order document is now closed CLO within the Change Process.)
  • If the Contractor accepts the FRE, the process proceeds to the Change Order stage. Otherwise, the Project Officer schedules a negotiation session with all required parties.
    (The Proposed Change Order document is now closed CLO within the Change Process.)

Change Order Stage:

  • A settlement is reached with the Contractor; the change order is issued for the Contractor's signature. If no settlement is reached, a unilateral change order is issued, Contractor does not sign change order. Change Order is sent to Finance for funding authorization.
  • Once funding is authorized, the Change Order is signed by SCA senior Management authorizing the final approval. Status of Change Order: APP.
  • A copy of the Approved Change Order is sent to the Contractor and entered in Expedition as a line item for payment.
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