To see a list of firms that are currently prequalified to do business with the SCA, click Prequalified Firms.

*The Anticipated Issuance Date (by quarter) is an approximate estimate where the actual issuance date may differ. The SCA reserves the right to cancel any RFP. The SCA cannot be held liable for any pre-contract activity or costs incurred by any proposer in preparation of their proposals or for any work performed or materials provided in connection therewith.

Current Requests for Proposals

Data as of 8/7/2025
SolicitationDue DateDepartmentServicesNot to Exceed Award Amount per ContractContractsAssigned Contract NegotiatorNegotiator EmailUpdated Date
25-00092R8/18/25IEHHAZMAT Services6,000,0004 June Thompson (JThompson@nycsca.org)JThompson@nycsca.org
25-00093R8/12/25DCIMNDT & Material Testing2,000,0006Aqib Hanif (AHanif@nycsca.org) AHanif@nycsca.org
25-00106R8/14/25BDDMentor Technical Assistance and Capacity Building4,200,0001Ewa Krasowski (ekrasowski@nycsca.org)ekrasowski@nycsca.org
Xml: 25-00092R 8/18/25 IEH HAZMAT Services 6,000,000 4 June Thompson (JThompson@nycsca.org) JThompson@nycsca.org 25-00093R 8/12/25 DCIM NDT & Material Testing 2,000,000 6 Aqib Hanif (AHanif@nycsca.org) AHanif@nycsca.org 25-00106R 8/14/25 BDD Mentor Technical Assistance and Capacity Building 4,200,000 1 Ewa Krasowski (ekrasowski@nycsca.org) ekrasowski@nycsca.org

Anticipated Requests for Proposals

Data as of 8/7/2025
DepartmentServicesEstimated Cost of Service per ContractAnticipated # of ContractsAssigned Contract NegotiatorContact InfoAnticipated Issuance Date (by Quarter)*
OPRDesign Build Criteria Consultant30,000,0001Diana Seoanedseoane@nycsca.org3rd Quarter
OPRHVAC Maintenance and Repair Services500,0001Aqib Hanifahanif@nycsca.org3rd Quarter
OPRScanning Services300,0001Aqib Hanifahanif@nycsca.org3rd Quarter
Xml: OPR Design Build Criteria Consultant 30,000,000 1 Diana Seoane dseoane@nycsca.org 3rd Quarter OPR HVAC Maintenance and Repair Services 500,000 1 Aqib Hanif ahanif@nycsca.org 3rd Quarter OPR Scanning Services 300,000 1 Aqib Hanif ahanif@nycsca.org 3rd Quarter

Click the below link to see a list of firms that are currently disqualified, suspended, rejected, and/or otherwise ineligible to receive new or future work on SCA projects as prime contractors, subcontractors, consultants, subconsultants, members of a joint venture, vendors, or material suppliers.

RFP Process Frequently Asked Questions

How can I get involved to participate in the RFP process and submit proposals for the services for which my firm may qualify?

Firms must request a copy of the RFP via email from the negotiator overseeing the solicitation. The request is then forwarded to the User Department to make a determination on whether the firm can receive a copy of the RFP. Firms interested in obtaining a copy of the RFP must provide all of the following information:

  1. A description of your firm's experience including:
    • length of time your firm has been in existence performing the services required under this RFP
    • prior projects
    • firms you've partnered with, and the value of the portion your firm worked on
    • number of years
  2. Whether your firm is prequalified with the SCA (if you do not know, you can state this).
  3. The full contact information of the person to whom the RFP should be sent, including:
    • Title
    • Phone number
    • Fax number
    • Street address (RFPs are not sent to PO boxes.)

Do I need to be prequalified to submit a proposal?

Firms do not need to be prequalified with the SCA to submit a proposal. However, a firm must be prequalified to be awarded a contract following their selection. A requirement for prequalification is that firms be registered with the New York State Division of Corporations as a New York entity. For additional information please visit the Prequalification Process page.

If I have submitted a proposal for a specific RFP, when can I expect to be informed of the names of the selected firms?

All proposers will be notified of the names of the firms selected for contract award three to four weeks after the RFP due date.

How can I obtain information on which firms were invited to submit proposals for a particular solicitation?

Contact the contract negotiator overseeing the specific RFP. Contact information can be obtained at Request for Proposal.

How to Search

  • Type your SCA Contract number in the search box and click the "Search" button (or press the "Enter" key)
  • If you have multiple contracts, you will need to view them separately. Inserting a new SCA Contract Number in the search box and following the instructions above will provide the new number requested.
  • Pressing the "Clear Search Results" will clear both the search box and the results from the page.

Search Result Information

If you still see this screen after typing in your SCA Contract Number,

  • The SCA Contract Number entered may not have any Change Management Issues associated with it or;
  • The SCA Contract Number was typed incorrectly. Please verify the number and try again.
  • For any additional information, contact the PO or SPO in charge of the contract

Obtaining Bid Information

​Do you want to find more information about a particular solicitation? (Note: you will need to know the solicitation number for a project in order to access the information listed below.)

{{doc.ItemName}}

  • {{doc.ItemDescription}}


Capital Investment Program (CIP) Projects

CIP projects maintain and upgrade existing school facilities. They are generally smaller than Capacity projects and involve work such as interior/exterior building upgrades, roof and boiler replacements, electrical work, security systems, room conversions, and transportable classrooms. Their estimated construction value typically ranges from $1 million to $4 million.

Capacity Projects

Capacity projects are large-scale construction jobs that can involve many types of work. They typically deal with new school construction, major modernizations, additions, and athletic fields. Their estimated construction is more than $4 million.

  • To view a list of Capacity projects that the SCA anticipates bidding out in the next six months in order to provide additional school seating capacity, click the following link: Capacity Projects Anticipated Contract Awards.
Change Management Report Acronyms and Process Information
Document Status Description
NEW New document
CLO Closed - progressed to next stage or issue is no longer being reviewed by SCA
PEN Pending SCA finance funding authorization
APP Approved change order--copy sent to contractor
DISP Issue is found not valid by Construction Management and/or Change Order Unit
Document Date
Dated Date Document created in Expedition by an SCA representative
NOD Number (Notice of Direction)
Number Same as NOD Number (Change Management / Document Number)
Ball in Court
The current responsible party. 
SCA Construction Management, Change Order Unit, or Contracting Company's Initials.
Document Number Suffix
U Unilateral change order
R Settlement of unilateral change order
S Supersedes prior proposal submission by contractor
A Adjustment due to error or previous change order number closed

Estimate Stage:

  • Confidential independent estimate, issued by the design firm based on the bulletin and/or a detailed scope of work. The Project Officer then awaits the contractor's response to the Request for Proposal (RFP).

Proposed Change Order Stage:

  • Contractor responds to Request for Proposal. Contractor submits detailed Labor and Material Proposal to Construction Management based on the scope issued under the Notice of Direction (NOD). If the Contractor does not provide a cost proposal within 30 days of issuance of the NOD, the SCA will issue a Unilateral Change Order.
    (The Estimate document is now closed CLO within the Change Process.)

Fair & Reasonable Estimate Stage:

  • A Fair and Reasonable (FRE) evaluation of Contractor's proposal prepared by either Construction Management or Change Order Unit. Construction Management prepares FRE when Contractor's Proposal is less than or equal to $25,000. Some exceptions apply.
  • Change Order Unit prepares FRE when Contractor's Proposal is greater than $25,000. Some exceptions apply.
    (The Proposed Change Order document is now closed CLO within the Change Process.)
  • If the Contractor accepts the FRE, the process proceeds to the Change Order stage. Otherwise, the Project Officer schedules a negotiation session with all required parties.
    (The Proposed Change Order document is now closed CLO within the Change Process.)

Change Order Stage:

  • A settlement is reached with the Contractor; the change order is issued for the Contractor's signature. If no settlement is reached, a unilateral change order is issued, Contractor does not sign change order. Change Order is sent to Finance for funding authorization.
  • Once funding is authorized, the Change Order is signed by SCA senior Management authorizing the final approval. Status of Change Order: APP.
  • A copy of the Approved Change Order is sent to the Contractor and entered in Expedition as a line item for payment.
{{doc.SectionText}}

{{doc.SectionText}}

{{doc.Category}}

{{doc.SectionText}}

{{subSection.Category}}

{{subSection.SectionText}}

{{subSection.SectionText}}

{{doc.SectionText}}

{{doc.Category}}

{{doc.SectionText}}

{{subSection.Category}}

{{subSection.SectionText}}

{{subSection.SectionText}}

{{doc.SectionText}}

{{doc.Category}}

{{doc.SectionText}}

{{subSection.Category}}

{{subSection.SectionText}}

{{subSection.SectionText}}

{{doc.SectionText}}

{{doc.Category}}

{{doc.SectionText}}

 ● {{vFile.FileName}} {{vFile.FileName}} {{vFile.PostingDate_Add | date:"MM/dd/yyyy" }}
{{vFile.SubTitle}}
{{subSection.Category}}

{{subSection.SectionText}}

{{subSection.SectionText}}

{{doc.SectionText}}

{{doc.Category}}
{{doc.SectionText}}
{{subSection.Category}}
{{subSection.SectionText}}
  {{subSection.SectionText}}

{{doc.SectionText}}

Starting December 30, 2024, all contractors and subcontractors must submit a copy of their Certificate of Registration from the New York State Department of Labor (DOL) when bidding or performing construction work. This requirement aligns with the new Section 220-I of the New York State Labor Law.

How to Register:
•    Compile all required materials for registration. 
•    Submit your application via the DOL’s Contractor Registry portal. 
•    Acquire your Certificate of Registration. 

For more information on DOL’s registration process and access to the registration portal, please click here.

We encourage you to register promptly to secure your Certificate of Registration and prevent any disruptions to bidding periods or project schedules. We will share further information and guidance as it becomes available.   

Contractor / Sub Contractor Change Order Report

The Contractor / Sub Contractor Change Order Report is a monthly Multi-Project SCA Change Management Report that lists who is currently responsible for Change Management Issues and the last stage/document of the Change Process.​

{{doc.ItemName}}

  • {{doc.ItemDescription}}


Contract Payment Report

The Contract Payment Report provides payment information for a specific Contract. This information can be retrieved by the General Contractor and/or the Subcontractor. For all payments made after January 1, 2014 the report will show the Payment Requisition Number and the corresponding date the payment was issued to the General Contractor. Some payments may be issued on multiple checks with multiple dates. This information can be retrieved by entering the SCA Contract Number below. For additional information, please contact your project officer.

{{doc.ItemName}}

  • {{doc.ItemDescription}}


How to Search

Type your SCA Contract Number in the search box and click the "Search" button (or press the "Enter" key):

  • If you have multiple contracts, you will need to view them separately. Inserting a new SCA Contract Number in the search box and following the instructions above will provide the new number requested.
  • Pressing the "Clear Search Results" will clear both the search box and the results from the page.

Search Result Information

If you still see this screen after typing in your SCA Contract Number:

  • The SCA Contract Number entered may not have any payments associated with it. 
  • The SCA Contract Number was typed incorrectly. Please verify the number and try again. 

Request For Qualification and Expression of Interest (“RFQEI”)
Conversion of SCA Specifications to CSI 50

Background Summary

The New York City School Construction Authority designs and manages the construction of new and modernization of existing public school buildings throughout the five boroughs of New York City. The SCA's Cost Estimating System "CES" , Standard Specifications, Standard Details, and Design Requirements are based on Construction Specifications Institute ("CSI") 16-Division and is seeking to change to the CSI 50-Division format.

The SCA seeks qualified firms with expertise in the CSI 50 system and specification writing. Services the SCA seek include, but are not limited to:

  • Specification writing
  • Minor CAD work
  • Cost estimating

Scope of Services:

The scope of work includes the following deliverables:

  • Conversion of Specifications: Reformat and re-structure all SCA specifications from CSI 16 to CSI 50 format. This includes subdividing current sections to align with the more granular structure of CSI 50.
  • CES Update: Update all line-item codes in the Cost Estimating System to match the CSI 50 format.
  • Standard Details Renumbering: Convert file numbering for all Standard Details to CSI 50 format.
  • Cross-Reference Updates: Revise number references in the Design Requirements, Room Planning Standards, and Standard Specifications to align with the new CSI 50 format.
  • Training Program: Develop and deliver a training program to guide staff and stakeholders through the updates and changes.

Qualification Requirements:

Please submit the following:

  • Company Overview: Provide a brief history of your firm and a summary of your team relevant experience. Subcontractors may be proposed at the RFP stage.
  • Service Experience and References: Describe your experience with specification writing, cost estimating, minor CAD work, or similar conversion projects. Include references for past projects that demonstrate your qualifications. Limit this section to no more than 5 pages.
  • Proposed Timeline: Provide an estimated timeframe to complete each service described in the scope of work.
  • Pricing Structure: Describe your pricing structure, including how costs are typically broken down (e.g., by deliverable, hourly rate, or milestone). Include any optional or value-added services that may be of interest to the SCA.
  • MWBE Certification: Indicate if certified or eligible for certification as a Women- or Minority-Owned Business Enterprise by the SCA or NYC Department of Small Business Services.

Reference Materials:

Design Standards: The current Design Standards are available at https://www.nycsca.org/Design/Design-Standards

Point of Contact:

All inquiries regarding this RFQEI are to be directed to partnering@nycsca.org, with the subject line "CSI 50-RFQEI" by September 23, 2025.

The SCA shall not be held liable for any pre-award activity or costs incurred by your firm for preparation and delivery of its response, producing materials, or attending meetings or any labor, in connection therewith. Responses received will not impact potential future bidding opportunities. We look forward to your submission and thank you for your interest in supporting the SCA.